Administrator/ Personal Assistant

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Our esteemed client, a leading force in the real estate industry, is seeking a dynamic and organised individual to join their Residential Sales Team as an Administrator/Personal Assistant. This is a unique opportunity to contribute to the success of both the Head of London Residential Sales and the Head of the National Country House Department.

As a pivotal member of the team, the successful candidate will showcase exceptional organisational and communication skills, both written and verbal. This role demands a team player with a proven ability to thrive in a fast-paced environment, coupled with a keen willingness to learn and an outstanding telephone manner.

Key Responsibilities:

For Head of London Residential Sales/Kensington Team:.

• Prepare property brochures to the highest standards.
• Oversee the invoicing process for the team.
• Register new buyers and maintain up-to-date window cards, brochure displays, and office systems.
• Liaise with potential buyers, coordinating viewings and managing diaries.
• Maintain client files and the Residential client database.
• Assist with invoicing and debt collection, ensuring timely payments.
• Establish and maintain trusted relationships with clients to expedite on-boarding processes.
• Implement strategies for continuous improvement of business processes.

For Head of National Country House Department:

• Draft client correspondence, including pitch reports, letters, and general communications.
• Manage diaries and inboxes efficiently.
• Organise and schedule internal and external meetings.
• Oversee social media accounts, including LinkedIn and Instagram.
• Organise travel arrangements and process expense claims.

Experience:

• Efficient task prioritisation and coordination to meet deadlines.
• Excellent IT skills (Word, Excel, MS Outlook)
• Strong communicator, both verbally and in writing, with a focus on customer service.
• Ability to establish and maintain effective working relationships.
• Experience interpreting policies and procedures related to AML regulations.
• Prior experience in client due diligence, including independent searches and sanction checks.
• Proactive approach to administration, seeking efficiencies in processes.
• Positive attitude towards routine tasks, maintaining accuracy and exceptional attention to detail.
• Understanding of the importance of discretion when handling sensitive information..

Package:

£28,000 – £30,000 pa
Monday- Friday split between the Kensington and Sloane Square offices.

Embark on this exciting career journey and contribute to the success of a renowned player in the real estate industry. If you possess the skills and experience outlined above, we invite you to apply for this opportunity.

Ref: AW5728